When the script is installed, Highlights will ask DEVONthink in the background upon export if the current PDF file is inside a DEVONthink database and if so get a link back that will be used to replace the page links in your notes. If you click Install DEVONthink script, Highlights will prompt you to install an Apple Script. In other words: clicking on page links in a note exported to DEVONthink will not open the PDF in Highlights, but open the PDF inside DEVONthink and take you to the linked page there. This setting lets Highlights replace page links in your notes with DEVONthink links when exporting. Highlights recognizes #hashtags in your annotation comments as tags and, when exporting as snippets, will apply these tags to the individual annotation files which in turn will show up as tags in DEVONthink:įurthermore, if you store your PDFs in DEVONthink and prefer page links to open there, you can install the DEVONthink script: Install DEVONthink Script Highlights will then save each annotation as an indvidual file inside a folder and export the folder to DEVONthink. for narrower search results), you can enable the Export as folder of files-setting. If you prefer your notes to be split into snippets (e.g. HTML notes will look like the notes you see in Highlights, but we recommend Markdown for notes that should be editable. You can change the file format for the exported notes in the Export preference pane: You can also create your own sorting order for annotations using color categories. If you want to change how Highlights export your annotations, you can change what is included and the appearance of your notes in the note format preference pane: Click the Share iconįor free users of Highlights, PDF will be the only enabled option in the export menu. Your notes contain highlighted text and annotations that have been extracted using specific rules from the PDF. The PDF opens in a window with your notes on the right: Locate and select the file you want to open, then click Open: Open the PDF document in Highlightsįrom the menu bar choose File > Open. You can customize the content, change the file format and even automatically replace page links with DEVONthink links. Browse PDFs, notes, images, bookmarks, and just about any file type, neatly organized into databases and groups. Highlights extracts highlighted text and other types of annotations from PDFs and lets you export them directly to DEVONthink on your Mac. DEVONthink To Go lets you take your important documents with you on your iPad or iPhone. Not on a Mac? Checkout the iPad and iPhone guides. Unless a tag has been applied to files in the Finder, the tags should be immediately removed in the Finder after disabling the Spotlight index.Download Highlights for free. If you find your Finder tags have been polluted with unwanted tags from DEVONthink, you can disable Create Spotlight Index in DEVONthink’s File > Database Properties for a given database. Be sure to check any automation you have in place if unexpected tags are appearing. Other sources could be due to automations from utility applications, AppleScripts, or DEVONthink’s smart rules.Also, since each site can use its own tags, redundant variations of tags could be generated, e.g., tech, tech_stuff, and technology. This can be especially problematic as the tags in the RSS article are likely not shown so you don’t see what tags will be added. Preferences > RSS > Convert categories and hashtags to tags is a common source of unexpected tags.If you want to use these options manually, you can disable the preference(s) and choose Data > Tags and select the type of tag conversion you desire. Enable or disable the options for your current situation. Preferences > Import > Tags has several options for converting some file attributes to tags when you import files.Note that this not-user-facing preference globally inhibits import and export of Finder tags. If you’d prefer to not have any import or export of Finder tags, click the On link under the built-in Help > Documentation > Appendix > Hidden Preferences > DisableFinderTags. DEVONthink supports Finder tags, so if you have tagged files in the Finder, they will be added to the database’s tags upon import.There are a few mechanisms that can create tags in DEVONthink: Here’s how to avoid “unexpected tagging” in DEVONthink. These could come in, e.g., from the outside world through Finder tags. But sometimes tags can seem to appear out of nowhere. Some prefer a small set of broad tags, while others create deep, specific tag lists. For many people, tags are a useful way of segregating or creating contextual relationships between items.
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